PRIVACY NOTICE AND COOKIE POLICY

General Information
The purpose of this privacy notice is to provide you with information on the processing of personal data when using our website and related services. This privacy policy applies to all websites or services that reference it.

1.1. Processing of Personal Data
Personal data, as defined in Article 4 of the EU General Data Protection Regulation ("GDPR"), includes all information concerning an identified or identifiable natural person, such as name, address, email address, etc.

DATA CONTROLLER
Open Event, via Camillo Casarini 19, 40131 Bologna, represented by the sole administrator Andrea Giotti, who can be contacted at andrea.giotti@dumbospace.it

DATA PROTECTION OFFICER (DPO)
Open Event has appointed its DPO, responsible for overseeing the correct processing of personal data and ensuring compliance with the General Data Protection Regulation, in the person of the sole administrator Andrea Giotti, who can be reached at andrea.giotti@dumbospace.it

1.2. Data Subject Rights
As data subjects regarding the processing of your personal data, you have the following rights under applicable laws:

→ Right of access;
→ Right to rectification and erasure;
→ Right to restriction of processing;
→ Right to data portability;
→ Right to object to processing.

You also have the right to file a complaint with a supervisory authority regarding the processing of your personal data.

To process your requests to exercise these rights, we may require proof of your identity. For more information on how we process your personal data, please refer to this notice.

1.3. Disclosure to Authorities
If legally required, we reserve the right to disclose your information to competent authorities or law enforcement agencies. Legal basis for processing: Art. 6 (1) c) GDPR.

PURPOSES OF PROCESSING
In general, the data collected through website navigation or contact channels are processed for the following purposes:

→ Managing and maintaining the website;
→ Performing statistical analysis using aggregated data;
→ Responding to specific user requests;
→ Complying with legal obligations;
→ Preventing or detecting fraudulent activities or site abuses;
→ Exercising the rights of the Data Controller, such as in legal proceedings;
→ Maintaining contact with the user and providing support for specific requests;
→ Sending newsletters.

TYPES OF DATA PROCESSED
Personal data collected while using the website are processed in compliance with applicable regulations and in accordance with confidentiality obligations. Our website collects browsing data, maintains log files, and uses only technical cookies as described below. Additional data voluntarily provided by users through the contact details on the website may also be processed.

BROWSING DATA
Certain personal data, whose transmission is implicit in the use of Internet communication protocols, are acquired by software and IT systems that enable the website’s functionality during their normal operation. These data are not collected to be associated with identified individuals but, by their nature, could, through processing and association with third-party information, allow user identification. Examples include: IP addresses, domain names of computers used by users accessing the site, URI (Uniform Resource Identifier) addresses of requested resources, request times, methods used to submit requests to the server, file sizes obtained in response, numerical codes indicating server response statuses (successful, error, etc.), and other parameters related to the user's operating system and IT environment. These data are used solely to obtain anonymous statistical information on site usage and to check its correct functionality, and they are deleted immediately after processing. They could also be used to ascertain responsibility in case of hypothetical cybercrimes against the site. Otherwise, web contact data are not retained for more than six months. For further details, clicking on the lock symbol in the browser’s address bar allows you to view the certificate details, issuing authority, company name of the website owner, and cookies used on the site.

DATA PROVIDED BY USERS
Voluntarily provided data will only be used to respond to inquiries or requests. When you communicate and/or collaborate with us (e.g., via email or the contact form on our website), as a consumer, business partner, or client, the data you provide (your email address, name, phone number, or other personal information included in the conversation) will be stored and processed to respond to your inquiries, requests, or business correspondence.

DATA PROVIDED FOR NEWSLETTERS
By filling in the designated field, you may register your email address for newsletter distribution.

COOKIES
In addition to the above-mentioned data, when you visit and use our website, cookies or other technologies such as "pixels" are used on your computer (hereinafter referred to as "Cookies"). Cookies are small text files stored by your browser on your device to save certain information or image files such as pixels. When you revisit our website with the same device, the information stored in the cookies will be transmitted to our website (referred to as "First-Party Cookies") and/or to other websites that own those cookies (referred to as "Third-Party Cookies").

Through stored and returned information, the respective websites recognize that you have accessed and visited with the same browser and device. This information is used to optimize the design and display of the website according to your preferences.

This website uses the following types of cookies:

1) Strictly Necessary Cookies
→ Ensure essential functions without which you would not be able to use our web pages as intended.
→ Are used exclusively by the website owner (First-Party Cookies).
→ Cannot be individually disabled by the user but can be turned off via browser settings.
→ Legal basis: Art. 6 (1) b GDPR (processing necessary for service execution).

2) Functional and Performance Cookies

→ Allow the site to store information already provided (e.g., registration name, language selection) and enhance website functionality.
→ Collect and store only anonymous information.
→ Legal basis: Art. 6 (1) f GDPR (legitimate interest of the Data Controller).

3) Third-Party Cookies

→ Used for social media buttons and analytics services (e.g., Google Analytics, Google Maps, Social Network Plugins like Facebook, Twitter, LinkedIn).
→ Legal basis: Art. 6 (1) a GDPR (consent via banner, always revocable).

Managing and Deleting Cookies
Users can refuse the use of cookies and revoke consent at any time. Disabling cookies may prevent the proper functioning of some website features. Instructions for disabling cookies in different browsers (Mozilla Firefox, Internet Explorer, Microsoft Edge, Google Chrome, Opera, Apple Safari) can be found in the respective browser’s support pages.

LEGAL BASIS FOR PROCESSING
By using, browsing this website, or voluntarily submitting personal data, visitors and users consent to the processing of their personal data as described in this notice.

DATA PROCESSING METHODS
Personal data are processed primarily through electronic means by the Data Controller and third parties carefully selected for reliability and competence, ensuring compliance with applicable laws.

DATA DISCLOSURE AND DISTRIBUTION
Data may be made accessible to employees and collaborators of the Data Controller or to third-party providers performing services on behalf of the Data Controller. No data from the web service will be disseminated.

DATA STORAGE LOCATION AND DURATION
Data will be processed at the Data Controller's premises. Personal data will be retained for the necessary period to fulfill service requirements, unless a longer retention period is required by law.